IT Integration
The entire examination process is integrrated with information technology (IT).
All the process such as
- Allotment of registration number
- Collection of internal marks from faculty
- Attendance finalization
- Exam application registration
- Exam fee payment
- Examination schedule
- Seating arrangements for Examination
- Question paper allotment to the setter
- Valuation process
- Remuneration processes for question setting and valuation
- Result analysis and result publishing
- Issuing semester examination mark sheets
- Issuing consolidated mark sheets
Allotment of Registration number to students
- Once admission for every academic year is closed, a 9-character alpha numeric registration number is allotted to all admitted students.
- The first two digits denote the year of admission, the third character indicates whether the student is admitted in the regular stream or self-financing stream.
- The fourth character indicates whether the student is undergraduate or postgraduate whereas the next two characters denotes the department.
- Last three digits are allotted alphabetically first to female students and then to male students.
Internal Marks
- Marks for continuous assessment are entered by subject handling staff through their individual logins enabled in intranet within a stipulated period.
- These marks are verified and approved by their respective HOD’s using their login IDs.
Exam Application
- After satisfying the attendance norms, students are permitted to pay their current and arrear exams.
Examination Process
- For all the registered subjects, question paper setting sent to qualified external faculty members from the database.
- Question papers setting allotment for all registered subjects are sent to qualified external faculty members from the database.
- Monitoring of the number of question papers available, used, allotment date, received date, payment to question setters, and quality of the question paper is done by the Office of the Controller of Examinations through software
- Hall ticket are given to eligible students during the last working week of the semester as per college calendar.
- Attendance is updated daily in the examination software, and dummy numbers are allotted immediately for valuation
- Scripts are evaluated according to valuation procedure with external faculty members from the database.
- Marks are entered promptly into the software and authenticated by the evaluator’s signature.
Result Publishing
- Results are published within 10 – 20 days from the last date of the examination.
- Provisional results are displayed on the college website.
- Students can apply for revaluation of scripts within allotted time.
- All processes are conducted using software and are thoroughly monitored by the Office of the Controller of Examinations.
Certificates
- After successfully completing the exams, students (except final semester students) receive their mark sheets generated by the software from the Office of the Controller of Examinations.
- Final semester students receive their consolidated marks sheets, and a copy of the same is sent to the university for their provisional certificate and degree certificate.